Accurate timesheets, built from how you already work.
Lotus captures your time as you work and turns it into a finished, allocated timesheet, with no timers, no screenshots, and no reading a word of your work. Here's how.
Your work already leaves a trail. Lotus reads it, never the work itself.
As you move through your day, each thing you touch (a document, an email, a call, a client site) leaves a set of signals around it: which application you're in, the name of the file, the matter reference in the path, the client in your calendar. None of it is the content of your work. All of it is the context around it.
That context is enough. Lotus doesn't need to read your advice to know which client it's for, the same way a colleague walking past your desk can tell you're working on a client matter without reading a word over your shoulder.
The content of your work tells Lotus nothing it needs. The shape of your day tells it everything.
From work to timesheet, in four steps.
Lotus captures.
A lightweight agent runs quietly on the desktop, noting the metadata of your work: the application, the document name, the calendar entry, the client reference. It never records the content, not the text, not the screen, not a keystroke. Just the context, moment to moment, in the background.
Lotus allocates.
Where others stopThis is where most tools stop, and leave the rest to you. Lotus works out which client and which piece of work each block of time belongs to, and assigns it, turning a day of activity into named, allocated time entries. Not a raw log for you to sort through afterwards. Actual entries.
You review.
You decideLotus presents your timesheet already built. You confirm it, adjust a duration, add a note, or split a block across two matters where a single stretch of work covered both. Nothing is final until you say so, and nothing leaves Lotus until you've approved it.
Your systems draw from it.
Lotus becomes your single source of truth for time. When you're ready, the systems you already run (billing, practice management, finance, reporting) can take what they need from it. You choose what flows where, and when. Lotus never writes to another system on its own.
Not all billable time happens at a desk.
A client call, a meeting, an afternoon on site: it's some of the most valuable time a firm has, and it's often the time that goes unrecorded, because nobody's at a keyboard to capture it.
Lotus captures it anyway. Meetings in your calendar become time blocks automatically. With the mobile app, arriving at a client site can check you in on its own, capturing the visit as a real time entry, with no timer to start and no live location tracking of any kind.
The time most tools miss is the time away from the desk. Lotus is built to catch it.
What Lotus never does.
Automatic time capture only works if people trust it enough to leave it running. So the boundaries are absolute, not adjustable.
Never reads the content of your work
Not documents, not emails, not messages.
Never takes screenshots
Not once, not blurred, not on a timer.
Never logs keystrokes
It never records what you type or captures your screen.
Never tracks live location
The mobile app uses geofencing to detect arrival and departure at sites you've agreed to. It never follows where you are.
Never captures your personal time
Time you mark as personal is yours; it never enters the record your firm sees.
Never acts on its own
Lotus builds the time record and hands it to you. Nothing flows onward until you've approved it, and what your firm does with it from there is entirely yours.
Questions firms ask.
Can my firm see what I'm actually doing on my screen?
No. Lotus records the context around your work (the application, the document name, the client reference), never the content. Your firm sees the timesheet Lotus builds, not your screen and not your day.
What happens to my personal time?
Time you mark as personal stays personal. It doesn't appear in any report your firm sees, at any level. Lotus is there to build an accurate record of your time, not to watch you.
What if Lotus gets an entry wrong?
You're never locked into it. As you work, the desktop agent shows what Lotus is currently tracking, so if it's on the wrong client you can change it there and then, and add a note while you're at it. Your timesheet builds in real time, so you can open it whenever you like to adjust a duration or split an entry. Nothing is finalised until you're ready. Lotus builds the draft; the judgement stays yours.
Does it work when I'm out of the office or offline?
Yes. The desktop agent captures your active working time whether or not you're connected, and syncs when you're back online. The mobile app lets you capture time and on-site visits in the field the same way. Meetings and client visits are captured too, not just desk work.
Do I need to install anything?
Just a lightweight desktop agent. It's passive: it notes metadata in the background and does nothing else. No screen recording, no keylogger, no camera, nothing watching the person. It's the opposite of monitoring software.
Does Lotus replace our billing or practice management system?
No. Lotus is the accurate source of truth for time. Your existing systems can draw the time data they need from it, and you decide what flows where. Lotus complements the systems you already run.
The best way to believe it is to see it work.
A short demo walks you through Lotus capturing time, the timesheets it builds, and the reporting on top. You'll also see the data those time allocations run off. Twenty minutes, no obligation.