Straightforward pricing. Start with time, add what you need.
Every firm starts with Time: automatic capture, timesheets, approvals, reporting and integrations. From there, each module builds on your time data to do more, whether that's planning the work, tracking delivery or understanding the firm. Add one when it earns its place.
Time
Everything a firm needs to capture time accurately and turn it into a defensible record.
Capture in the field and geofenced on-site visits, for people who work away from a desk. Per user / mo (+$25 month-to-month).
Delivery
Add-onPlan and track the work, not just record it.
Insights
Add-onTurn the data across every module into answers.
Contributor
For people who use Lotus without tracking their own time: running reports, managing projects, planning resources, reviewing Insights. One flat seat covers every module your firm licenses.
It pays for itself. Then it keeps paying.
Depending on your industry, a timekeeper's seat is typically paid back by less than one recovered billable hour a month, and Lotus tends to find a great deal more than that.
The point was never to save you a subscription fee. It's that the time you're currently losing, to memory, to admin, to the work that never made it onto a timesheet, is worth far more than Lotus costs.
What Lotus would cost your firm.
Enter how many people need each kind of seat. Admins are always free.
Add-on modules (Mobile, Delivery, Insights) attach to Full seats; Contributor is one flat seat covering every module your firm licenses.
Indicative, not a quote. Bundle discounts, onboarding and localised currency are all part of the conversation. Talk to us.
Pay for what people actually do.
You pay for what a person actually does in Lotus, not just for existing in the system. There are three kinds of seat.
Full seat
Module-pricedFor the people whose time is captured. Priced by the modules they use: Time, plus any add-ons. Anyone whose time is planned or staffed as a resource is Full too, because their time has to be in the system to be planned at all.
Contributor seat
$15 flatFor people who use Lotus but aren't tracked: managers, planners, report-readers. One flat seat covers access across every module your firm licenses, not a stack of module charges. A resource planner who isn't tracked is a Contributor, not a Full seat.
Admin seat
FreePractice managers, IT and operations staff who configure and run Lotus but don't track time or work in the modules take no paid seat. You're not charged for the people keeping the lights on.
Included with every plan.
Some things shouldn't be a line item. With every Lotus plan, at no extra cost:
Integrations & full API
Connect the systems you already run. No integration paywall.
SSO & SCIM
Enterprise-grade identity, included, not gated behind a premium tier.
Audit trail
Every change attributable, from time entries to admin settings, held securely.
Security & support
The fundamentals aren't an upsell.
Pricing questions.
Is Time really required?
Yes. Everything in Lotus is built on accurate time data, so Time is the foundation every firm starts with. You can add Delivery or Insights at any time.
Do we have to buy a Time seat for everyone?
No. A Full seat is only for people whose time is captured. Those who use Lotus without tracking their own time, such as running reports, managing projects or reviewing Insights, take a $15 Contributor seat instead, and admins who configure and run Lotus are free.
Does "annual plan" mean paying a year upfront?
No. An annual plan is a twelve-month commitment billed every month, at a lower per-seat rate than going month-to-month. Month-to-month gives you the flexibility to change any time.
Can we change modules and seats later?
Yes. You can add modules or seats at any time, on either plan. Reducing depends on your plan: month-to-month can scale down whenever you like, while annual seats are committed for the twelve months, so reductions take effect at renewal. Either way, Lotus is designed to grow with you.
Does the AI cost extra?
No. AI recommendations are included in Insights, under a fair-use policy that covers normal day-to-day use, so you won't see a separate charge or a per-query meter. AI powers deeper insight; it isn't something the rest of Lotus depends on to work.
Is there a setup or onboarding cost?
That's up to you. Onboarding runs from fully self-serve, where you sign up and get going on your own, through to a fully managed, on-site rollout, and everything in between. Talk to us and we'll work out what makes sense for your firm.
See it before you decide.
The best way to weigh up Lotus is to watch it work. A short demo walks you through capture, timesheets and reporting, and the data behind it. Twenty minutes, no obligation.